Free tool · 3 minutes
M365 USAGE TOOL.
Most Australian businesses use about 20% of their Microsoft 365 licence. Find out what's hiding in yours — and what it's costing you not to use it.
Step 1 of 4
How big is your organisation?
We'll use this to estimate your total spend and scale the recommendations. Change the seat count if you know it exactly.
FAQ
Common questions on Microsoft 365 licence usage
- Why do Australian businesses only use 20% of their Microsoft 365 licence?
- Most organisations buy Microsoft 365 E3 or Business Premium for the core apps — Outlook, Teams, OneDrive, SharePoint — and never deploy the rest. SKUs like Defender for Office 365, Intune, Entra ID P1 / P2, Purview, Loop, Bookings, Stream, Viva and the Power Platform entitlements bundled into the licence sit unused. The tool surfaces the typical underused entitlements so you can either turn them on or downgrade.
- Is the tool a real tenant audit?
- No. It is a desk-research version: you tell it your plan, your user count and your rough usage profile, and it shows the typical shelfware footprint. A real audit pulls the actual Microsoft 365 admin centre data, Defender adoption, Intune enrolment counts and Entra sign-in volumes. Frontrow can run that real audit; the desk version is the free starting point.
- What's the typical waste figure for an Australian midmarket tenant?
- We see 25–45 percent of monthly Microsoft 365 spend either unused or duplicated by third-party tools the bundled SKUs would replace. The most common duplications are third-party email security (Defender for O365 already covers it), third-party MDM (Intune already covers it), third-party identity (Entra Conditional Access already covers it) and third-party diagramming (Visio Plan 2 in E5 already covers it).
- Should I downgrade my licence or turn the unused features on?
- Both are valid plays. If you bought E5 for the security stack but only use core apps, deploying Defender, Intune, Purview and Entra P2 typically saves more than the licence costs because it lets you remove third-party tools. If you genuinely won't use the bundled features, downgrading to E3 + Business Premium add-ons or to F-series for frontline workers can save 30–50 percent on per-seat cost.
- Does the tool tell me what to switch off?
- It tells you what's typically on the shelf for your plan. Frontrow's paid licence right-sizing service produces the exact tenant-specific switch-off / downgrade plan with line-item AUD savings. The free tool gets you to the conversation.